Was a mistake made in the presentation of the minutes?
If you would like to know more about how Parliamentarian Procedure from Little Ben, click here for my DVD called How To Run A Meeting.
I am the secretary for the church. All minutes are mailed to the board members one week prior to our monthly meetings. Read and reviewed by them prior to the meeting (to save time)As they are brought up for approval, President questioned if there are any corrections---I moved to accept the minutes as printed. I was told I was out of order.Beings I wrote them and printed them some of the board members feel I should not have made the motion. please advise.
thank you
Hi Sandy,
I love to hear when people are trying to do things right! It makes me a happy clock. So here is the basic principle that will help you with your board. If you are a member of the board you can make a motion. If you are not a member of the board, then you cannot make a motion. So that is your "litmus test" to use as secretary.
The easiest way to handle approving of the minutes and the accept parliamentary way is for the President (or Chairman) to ask if there are any corrections. Then he just states, "The minutes are approved as read or as corrected." (No motion is really necessary.) Could the President be dropping the ball on this one?
I truly recommend that all organizations get Robert McConnell's book "Robert's Rules of Order Simplified and Applied" and his DVD "How to Conduct a Meeting." This book is so easy to understand. If your church board does that there will not be any questions about what to do. Also, I star in one of their DVD's. It is helpful too. It is call "How to Run a Meeting" with me Little Ben.
Cheerio! and have a great meeting.
Little Ben
Question submitted by Sandy on March 14, 2013